AI Administrative Assistant
Helps with
- Categorizing incoming emails
- Summarizing documents
- Preparing draft replies
- Creating tasks and follow-up reminders
- Transferring information between supported systems
ARA AI Assistants
Meet your new AI assistant.
Smart digital assistants for your business.
Imagine recurring work no longer taking up all your time. With AI assistants from ARA Intelligent Solutions, you automate daily business processes, handle information faster and keep more time for growing your business.
From administrative support to customer service and sales: we build AI assistants that fit your business processes.
What is an AI assistant?
More than a chatbot.
An AI assistant is more than a chatbot. It is an AI solution that carries out concrete work within predefined rules and access rights: processing information, performing tasks and using existing business software.
Chatbot
- Answers questions in a conversation
- Usually stays within the chat window
AI assistant
- Carries out agreed tasks
- Works with your existing business software
- Follows fixed rules and access rights
- Asks for approval on sensitive actions
How it works
How does an AI assistant work?
- 1
Input
The AI assistant receives information, for example through email, a form or a document.
- 2
Analysis
The AI interprets the request based on configured instructions and company information.
- 3
Execution
The AI only uses the permitted tools and applications.
- 4
Control
Rules, error handling and human approval are applied where needed.
- 5
Result
A task is completed, a record updated or a document prepared.
Specialisations
An AI assistant for every department.
Choose the specialisation that fits the work you want to automate. Every AI assistant is set up around your own processes.
AI Customer Service Assistant
Helps with
- Answering frequently asked questions
- Collecting customer details and requests
- Consulting available company information
- Categorizing requests
- Forwarding complex questions to a human colleague
AI Sales Assistant
Helps with
- Registering new leads
- Classifying requests
- Preparing draft quotes
- Creating follow-up reminders
- Updating the CRM system through permitted integrations
AI Finance Assistant
Helps with
- Reading invoices
- Collecting invoice data
- Suggesting transaction categories
- Flagging missing documents
- Preparing financial overviews
Final bookkeeping entries, payments, tax returns and other important financial actions always require human review and approval.
Request a quote
AI Operations Assistant
Helps with
- Tracking project statuses
- Following up on tasks and deadlines
- Flagging backlogs
- Preparing periodic reports
- Sending notifications when action is needed
The prices of the three packages below serve as a guideline. Specialised solutions may be priced differently depending on the functionality required.
Packages
Packages and introductory prices
Introductory prices in USD. Each package shows what is included. External costs, such as AI usage, API calls and licenses, are charged separately.
AI Assistant Starter
For business owners who want to automate one recurring process.
$250 USD one-time
Included
- One clearly defined task
- One simple workflow
- One application connection
- Basic configuration and testing
- Short user instructions
- Basic error handling
Examples
- Categorizing incoming emails
- Processing form submissions
- Creating a task when a request comes in
- Collecting document data for human review
Maintenance: $50 per month
AI Assistant Business
For small businesses that want to automate several tasks.
$500 USD one-time
Included
- Several pre-agreed tasks
- Several simple workflows
- Up to two application connections
- Basic logging and error handling
- Testing and documentation
- Human approval for sensitive actions
Examples
- Registering and categorizing customer requests
- Processing emails and creating follow-up tasks
- Preparing reports
- Transferring data between supported applications
Maintenance: $100 per month
AI Assistant Pro
For companies that want to automate several business processes.
From$1,000 USD per project
Included, depending on the agreed scope
- Multiple business processes
- More extensive workflows and integrations
- Custom business rules
- Logging, monitoring and error notifications
- Test plan and implementation documentation
- Personal configuration based on your business needs
Maintenance: from $200 per month
A quote is always prepared first for this package.
Maintenance
Monthly maintenance and support
Maintenance covers the agreed technical checks, monitoring, error diagnosis and limited support. Support limits are defined per client contract; unlimited support is not part of maintenance.
- AI Assistant Starter
- $50 per month
- AI Assistant Business
- $100 per month
- AI Assistant Pro
- from $200 per month
Costs that may be charged separately
- AI usage and tokens
- API calls
- Hosting and cloud infrastructure
- External software licenses
- Paid automation platforms
- Additional development work and new functionality
Security and reliability
Smart automation, with control where it matters.
AI assistants only receive the access rights they need.
Sensitive information is handled with care.
Risky actions require human approval.
Final financial entries, payments and official tax returns are never carried out without explicit authorization.
Logging and error notifications are applied where technically possible.
AI can make mistakes; important results must remain verifiable.
Capabilities depend on the chosen applications and available integrations.
Terms
The following terms apply to AI assistants, in addition to our general terms on the pricing page.
- Projects start after a 50% deposit.
- The remaining amount is paid before or upon delivery.
- Maintenance is invoiced monthly in advance.
- External licenses and usage costs are not included, unless explicitly stated.
- Additional work is quoted in advance and only carried out after approval.
- Unused maintenance hours expire at the end of the month, where hour limits apply.
- The exact scope, access rights and responsibilities are defined per project.
Ready for your first AI assistant?
Tell us which process you want to automate. Together we will look at what an AI assistant can do for your business.